Private colleges and universities

+51% inquiry-to-enrollment conversion,
across 41+ institutions.

Outsourced enrollment services for private colleges and universities. We work your inquiries as if they were our own.

More completed applications, without hiring, without managing a team, and without putting your brand at risk.

Book a 30-minute call See client results
  • Live in 72 hours
  • No setup fee, no retainer
  • Secure and integrated with your CRM
Client references

41+ institutions trust Maestro. Including three top-ranked business schools and one of the largest online education providers.

PPA Business School ISE Lefebvre Dalloz The Artist Academy Garance & Moi

PPA Business School, GEM, Audencia, STUDI, Lingueo, Lefebvre Dalloz, Institut Superieur de l'Environnement, The Artist Academy, Garance & Moi, Nexa Digital School.

The proof

What changes when every inquiry is actually worked.

Measured across the institutions we work with today. Not modeled, not projected.

+51%
Inquiry-to-appointment conversion
Versus handling it in-house
65%
Show rate on booked appointments
Against a 41% market average
3:42
Average speed-to-lead
Against 71+ hours in-house
What we fix

Four things quietly costing you enrollment.

None of them are a marketing problem. All four happen after the inquiry has already arrived.

Inquiries come in but contact rates stay low

Guaranteed callback in under 5 minutes, six days a week, into the evening, in your local time

Admissions team stretched thin

Trained, dedicated enrollment advisors working as an extension of your office

Dormant inquiry database sitting idle

Multi-channel reactivation through calls, texts and email to generate appointments

Inquiries going cold between the form and the appointment

Follow-up until conversion, plus hands-on support with portal account setup and application completion

The Maestro method

How we work, day to day.

A mechanism proven across 41+ institutions, structured around four operating pillars.

Multi-channel cadence

Calls, texts and email, sequenced so an inquiry is reached while the interest is still live. Every channel is worked until contact is made.

Scripts built for your programs

Inform first, qualify second, never pressure. Your admissions team's feedback goes straight into how the script is built.

Quality monitoring

Calls recorded and reviewed. Continuous feedback on advisory posture, compliance of what is said, and the strength of the argument.

Shared reporting

Real-time dashboard and a weekly review: inquiries worked, appointments booked, appointments attended, and why the rest did not convert.

The operating promise

A cadence that lets no applicant go cold.

The moment an inquiry arrives, Maestro triggers a structured multi-channel sequence. Phone, text, email, voicemail. Every applicant is worked until contact is made.

The Maestro commitment
5 minutes

to call the applicant back, while they are still in front of their screen, attention held and intent at its peak. Our enrollment advisors are on deck six days a week, into the evening, in your local time.

+51%inquiry-to-appointment conversion
65%show rate on booked appointments
3:42average speed-to-lead
How it works

From signature to first results, in four steps.

Audit and scoping

We map your inquiry funnel and agree on the shared metrics, directly during the strategy call.

Team onboarding

Live in 72 hours: we select the advisors assigned to your account, immerse them in your programs, and validate the qualification script with you.

Calling starts

First calls within days, first appointments attended in the first week, and a steady operating rhythm shortly after.

Continuous optimization

Weekly reporting, a monthly strategy review, and seasonal campaigns aligned to your recruitment calendar.

Secure and integrated

Your applicant data, handled like our own.

Encrypted transfers

Every transfer between Maestro and your CRM is encrypted. No applicant data leaves your environment without your control.

Restricted, logged access

Only the enrollment advisors assigned to your account can access your inquiries, and every access is logged.

Confidentiality undertaking

Every member of the Maestro team signs a strict confidentiality undertaking covering your data and your methods.

Calling practices

Calls placed only between 8:00am and 9:00pm in the recipient's local time. Opt-out requests honored across every channel, internal do-not-call list applied, accurate caller identification on every call.

Integrates natively with your CRM
  • Slate
  • Salesforce
  • Element451
  • HubSpot
  • Pipedrive
  • Zoho
  • monday.com
  • GoHighLevel
  • Custom CRM
Incentive compensation

Our fees are based solely on the volume of inquiries we work, never on the number of students who enroll.

Our agreements are written to comply with the incentive compensation provisions of the Higher Education Act. This is a question every enrollment office has to ask, so we answer it before you do.

Client results

What they say, in their own words.

Institutions facing the same inquiry volumes and the same pressure on their admissions teams.

Video testimonial from SUP'Expertise Watch the video, 2 min
SUP'Expertise
+15%

15% more students in eight weeks. Every inquiry called back and qualified without delay, so no file sat unanswered during the campaign.
Video testimonial from Nexa Digital School Watch the video, 2 min
Nexa Digital School
x2.5

From 18 to 35 selected students in barely two weeks. The admissions team now spends its time on the strongest profiles.
Video testimonial from IRSS Watch the testimonial, 60 sec
IRSS
+20%

A network of campuses in sport, health and early childhood. Conversion moved from 50% to 60% over six months, through pre-qualification and callback in under 5 minutes.
Video testimonial from The Artist Academy Watch the video, 3 min
The Artist Academy
1,000+

Unworked inquiries and untapped potential. We built a structured outreach function that generated 1,000+ appointments and 225,000 EUR in nine months, with no additional acquisition spend.
Video testimonial from MDS Formations Watch the video, 2 min
MDS Formations
+300%

A wellness education business sitting on a database of cold inquiries. A dedicated outreach function, sharper qualification, internal teams freed up. Revenue tripled over six months.
Who we are

Two co-founders, one decade in education.

A decade of combined experience working with private institutions.

Damien Smagghe and Thomas Poirier, co-founders of Maestro Media

Damien Smagghe

Co-founder, enrollment operations

Seven years in education and sales development. Co-founded an education company and personally ran the phone outreach on its own inquiries. Architect of Maestro's qualification method and of how enrollment advisors are selected.

LinkedIn

Thomas Poirier

Co-founder, CRM and AI

Specialist in CRM integration and AI automation. Designs the workflows that keep the Maestro layer invisible to your internal admissions team.

LinkedIn
Our story

From running an education business to rebuilding how institutions convert.

Maestro Media did not start from a market opportunity. It started from something we watched happen from the inside: institutions generate inquiries, then let most of them slip away for lack of the resources to convert them.

  1. 2021

    A first success in education

    Damien co-founds an education company in computer-aided design. It reaches 1.5M EUR in revenue in 18 months, with no outside funding.

  2. 2022

    Making the same mistake as everyone else

    Almost all the focus goes to generating more inquiries: catalogs, paid social, trade shows. Conversion is neglected. Thousands of enrollments are lost. The real bottleneck was downstream, not upstream.

  3. Oct 2022
    to Mar 2023

    The turning point

    A complete rebuild of the calling method: recruiting elite advisors, a rigorous process, the first AI components. The business takes off without changing its inquiry volume at all.

  4. Apr 2023

    Maestro Media is founded

    Damien meets Thomas Poirier, for several years a marketing consultant to education businesses. Their two skill sets combine, sales on one side, marketing and CRM on the other. The promise is set from day one: run the outreach as an extension of the internal team, with no hiring and no team management on the institution's side.

  5. 2025
    to 2026

    41+ institutions

    A team of 30+ specialized enrollment advisors. 100,000+ calls handled every month. Next: private colleges and universities in the United States.

Frequently asked

What enrollment leaders ask us most.

How are you compensated?

Solely on the volume of inquiries we work. Never on the number of students who apply, are admitted, enroll or stay enrolled. Our agreements are written to comply with the incentive compensation provisions of the Higher Education Act, and we are happy to have your general counsel review them before anything is signed.

We already have an admissions team doing outreach. Why bring you in?

Our role is not to replace your team but to take the time-consuming follow-up and the volume qualification off their hands. Your advisors focus on the high-value profiles, we work the rest to the same standard.

How does this integrate with our CRM?

We integrate with whatever you already run, including Slate, Salesforce and Element451. Appointments sync straight into your advisors' calendars and conversations are logged in your system of record. Your team does not change interface and does not learn a new tool.

Will this disrupt our current admissions team?

The opposite. We work upstream of your process, we filter and qualify, then we hand over appointments that are ready to be taken. Your team's workload goes down and their conversion goes up.

How long does setup take?

72 hours on average, depending on advisor availability. Scoping happens during the strategy call itself, and onboarding the assigned advisors follows immediately.

Is calling an applicant repeatedly a compliance risk?

Our cadence is calibrated, not relentless. Someone who has expressed interest deserves to be contacted again with a message fitted to their situation, and our system detects signals of disinterest and adjusts. We call only between 8:00am and 9:00pm in the recipient's local time, we honor opt-out requests across every channel, we maintain an internal do-not-call list, and we transmit accurate caller identification on every call.

Who actually makes the calls?

Maestro Media is a European company with an international enrollment team. Your advisors are recruited, trained and managed by us, work exclusively on your programs, and are supervised by a dedicated account manager on your own channel, whether Slack, Teams or WhatsApp.

Next step

Let us write a new page in your enrollment story.

Thirty minutes on video to map your current inquiry flow and identify the immediate priority. No commitment.

Book a 30-minute call

Damien Smagghe, Co-founder